Run your HVAC business
without the chaos.
From emergency AC calls in July to seasonal maintenance plans that run themselves, Krew AI keeps your technicians dispatched, your parts tracked, and your recurring revenue growing. One platform built for HVAC.
JOB #4821 · Just now
AC not cooling, 85°F inside
2214 Sunridge Blvd · Karen Willis
Available techs nearby
Ray S.
1.4 mi away
Derek P.
3.0 mi away
Client will receive ETA text automatically
Jobs
Scheduling and dispatch
Quotes
Approvals and follow-up
Invoices
Payment workflow support
Team
Roles and field visibility
Everything an HVAC business actually needs.
Krew AI isn't generic field service software with HVAC bolted on. Every feature is designed around the way HVAC companies actually operate, from seasonal spikes to recurring maintenance contracts.
Emergency call dispatch
When a client's AC goes out at 95°F, you need to move in seconds. Create the job, assign your nearest available tech, and let Krew AI send the client an ETA text, all before you hang up the phone.
- Job creation quickly from any device
- Assign by proximity or current job load
- Automatic SMS to client with tech name and ETA
- Live job status updates as tech progresses
Emergency call dispatch
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Seasonal maintenance plans
Spring tune-ups, fall furnace checks, filter replacement schedules, set them up once and Krew AI queues the job automatically when the time comes. Recurring revenue that runs on autopilot.
- Annual, bi-annual, or quarterly maintenance schedules
- Auto-creates job when the due date arrives
- Client reminder SMS sent 3 days before visit
- Maintenance plan revenue dashboard
Seasonal maintenance plans
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Parts and refrigerant tracking
Log every part, refrigerant charge, and consumable per job. Know your true cost of service before you invoice, and stop absorbing parts costs that should be on the customer bill.
- Parts list per job with catalog search
- Refrigerant type and quantity per service call
- Actual vs estimated parts cost comparison
- Low-inventory alerts for common parts
Parts and refrigerant tracking
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Invoice and collect on-site
Techs generate invoices from completed jobs and collect payment via card or another configured payment method before leaving the property. No more paper tickets that turn into collections headaches.
- One-tap invoice from a completed job
- Stripe Connect or external payment link
- Saved payment link support
- Automated follow-up for outstanding invoices
Invoice and collect on-site
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Equipment history per address
Every unit your tech touches is documented. System age, model, last service date, and every repair on record, available in seconds when a client calls. No more asking 'what did we do last time?'
- Unit model and install date logged per address
- Full service history with tech notes
- Before/after photos per job
- Searchable by address, client, or unit model
Equipment history per address
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Automated Google reviews
After every completed service call, Krew AI sends the client a text asking for a Google review, timed perfectly when satisfaction is highest. More reviews, higher ratings, more inbound calls.
- Review request sent automatically post-job
- Customizable message with your company branding
- Google Business Profile monitoring
- AI-drafted replies to every incoming review
Automated Google reviews
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Ready to run a tighter operation?
Use Krew AI to organize the workflows your business depends on.
Questions from HVAC business owners.
Krew AI also works for
Your HVAC business,
fully under control.
Start with the workflows your team needs most, then add more as your business is ready.